Why WhenTo?
The problem with date polls
Tools like Doodle or Framadate are great for finding a one-time date. But for recurring events, it's a different story.
Disposable polls
Every week, you need to create a new poll and resend the link to everyone.
No recurrence
You can't say "I'm available every Tuesday evening" - you have to click on each date individually.
No synchronization
Once the date is chosen, you have to manually add it to your calendar.
The WhenTo solution
WhenTo rethinks collaborative planning for groups that meet regularly.
Permanent calendars
One shared calendar for all your sessions. No more creating new polls.
iCal sync
Validated events automatically appear in Google Calendar, Outlook, Apple Calendar, or any app supporting iCal links.
Smart recurrence
Set your weekly availability once, with exceptions for special weeks.
Privacy guaranteed
Self-hosted, open source, no tracking or ads. Your data stays yours.
Comparison with alternatives
See how WhenTo stands out from traditional date polling solutions.
| Feature | WhenTo | Doodle | Framadate | When2meet |
|---|---|---|---|---|
| Permanent calendars | ✓ | ✗ | ✗ | ✗ |
| iCal sync | ✓ | ✗ | ✗ | ✗ |
| Recurring availability | ✓ | ✗ | ✗ | ✗ |
| Configurable threshold | ✓ | ✗ | ✗ | ✗ |
| Self-hostable | ✓ | ✗ | ✓ | ✗ |
| No account to participate | ✓ | ✓ | ✓ | ✓ |
| Open source | ✓ | ✗ | ✓ | ✗ |
| No ads | ✓ | ✗ | ✓ | ✓ |
Use cases
WhenTo is designed for groups that meet regularly.
RPGs & board games
Organize your weekly sessions without sending a new Doodle every week.
Amateur sports
Manage your team's availability for recurring practices and games.
Music bands
Schedule your rehearsals when all members are available.
Team meetings
Automatically find the ideal slot for your weekly meetings.
Open Source
WhenTo is available under the Business Source License 1.1 (BSL). You can self-host it for personal or internal use, contribute to the code, or simply use our cloud version.
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